Please direct your responses to: brenda@tortugalogic.com
Start-up company in the South Bay who is looking for an all-around person to help them with administrative "stuff". If you know of anyone who may be interested, please have him/her send me their resume at brenda@tortugalogic.com.
Job Summary
Reporting to the CEO, the Office Manager/Exec Admin will be responsible for day to day office operations. This includes assisting with hiring and onboarding new employees; general office administration; bookkeeping and expense processing; office safety and compliance; and other tasks as needed. In addition, this person will collaborate with all levels of the organization and work closely with executive leadership to evolve the company as it grows.. This role will require an energetic professional who doesn't mind jumping in and wearing multiple hats. The ideal candidate must have experience handling a wide range of administrative and executive support related tasks and will need to be able to work independently with little or no supervision.
Responsibilities and Duties
Organize office operations and procedures; routine correspondence; design filing systems; review, approval, and recording of expenses; prepare payroll; all in compliance with policies.
Review, approve, and record credit card activity
Prepare accounting for grant reports
Greet guests
Design and implement office policies by establishing standards and procedures and making adjustments as needed.
Assist with budget model; scheduling expenditures and maintaining the general ledger; analyzing variances; report on significant deviations.
Support CEO and other executives as needed and requested. This includes managing calendars, scheduling and organizing meetings, booking travel, and organizing expenses.
Qualifications and Skills
Bachelor's Degree preferred
Six or more years of experience in positions with similar responsibilities
Experience developing and implementing policies and procedures
Experience with bookkeeping, budgeting, and payroll
General proficiency with IT and office software (MS Office, Quickbooks, teleconferencing, etc.)
Excellent written and verbal communication skills
Capable of juggling multiple competing priorities in a small organization
Ability to work effectively with a remote workforce and rapidly changing environment
Highest level of integrity; exercise good judgment and maintain a high level of confidentiality when dealing with sensitive information and business matters
Attention to detail and problem-solving skills
Posted by: KIT List Jobs <jobposting2@kitlist.org>
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