Please direct your responses to: https://www.cpp.com/en-US/Company/Careers/Openings
You are that rare individual who loves both payroll and benefits administration. You thrive on the variety of both roles – and you really enjoy helping people.
You are expert in multi-state payroll processing with ADP Workforce Now. You enjoy the challenge of balancing the payroll cycles, benefit audits, commissions and bonus processing. Continuous process improvement is a passion of yours. You enjoy using technology to get work done more efficiently. You want to be part of a collaborative, result-focused team that is well-respected throughout the organization.
You will have primary responsibility for:
I. Payroll Administration 40%
• Process high volume multi-state payroll accurately and timely; research and resolve any employee questions or concerns related to paychecks, deductions or taxes in accord with company policies.
• Coordinate with ADP to manage tax filings and timely remittances for several states and the federal government.
• Update payroll records by reviewing any changes in exemption status (with approval from HR Manager or VP of HR), insurance coverage, savings deductions, and job titles, job levels, job code changes and department changes.
• Manage onboarding and off boarding and employee changes as it relates to payroll and benefits; initiate the periodic review of employee and related data to assure information in ADP and other HR systems are accurate and reconciled.
•Enter and verify data for processing in ADP payroll system including verification of timecards and approvals, in accord with bi-weekly payroll schedule.
• Reconcile vacation, sick leave, personal days, short and long-term disability, long term care, flex plan deductions including medical, dental, 401(k) loans, health reimbursement and dependent care to payroll register.
•Prepare and submit related payroll and benefit journal entries with the General Ledger, in support of month-end closing, to ensure accurate and timely reporting.
• Verify and distribute paychecks.
• Process manual checks for specific payroll requests, as approved by VP of HR.
• Oversee ADP and leave management vendor to ensure employees' time is properly recorded and related pay transactions are processed accurately.
• Provide unemployment and disability insurance information to EDD, as needed.
• After each payroll, prepare 401(k) remittance summary within legally required timelines, including required approvals.
• Process any requirement wage garnishments and maintain updated records.
• Responsible for all payroll related projects including year-end preparation, documentation, employee tax issue and annual audits; prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability and non-taxable wages.
• Ensure compliance with federal, state and local legal requirements by studying existing and new legislation, enforcing adherence to requirements; advising management on needed actions and employee communications.
• In coordination with VP of HR/OD, process approved divisional annual merit/equity increases, including process retroactive pay increases while ensuring Employee Action Forms are updated.
• Prepare and send out all payroll-related communication as needed (i.e. holiday notifications, three pay periods/month, employees regarding benefit rate changes and payroll deductions, etc.)
II. Benefit Administration and HR Support 40%
•Manage eligibility data, enrollment, deductions and process contributions for company health benefits, 401k, Flex and any other related plans including COBRA payments.
• Audit benefit records to ensure accuracy and consistency of data across various benefit systems both internally and externally with vendors. (ADP and benefit records).
• Maintain relationships with benefit brokers and third party administrators for medical, dental, flexible spending plans, 401k and ESOP.
• Administer and reconcile all benefits invoices, working with monthly report from vendor.
• Track all benefit costs and prepare vouchers to expense to all cost centers monthly.
• Setup open enrollment and benefit changes within ADP in preparation for Open Enrollment annually.
• Meet with all new employees to review and assist them with their benefit elections and timecard process within ADP, as part of the new hire orientation process.
• Verify ESOP statements and assist in ESOP distribution process annually.
• Work with vendor to update Benefit Spreadsheets both for new hires and year-end statements.
• Manage administrative process for benefit audits for ESOP and 401k plans to ensure timely preparation in advance of audits as well as respond to auditors requests. Assist with review of all related documents including 5500s.
• Prepare and adjust US bonus accrual spreadsheet throughout the year, working with the VP of HR/OD.
• Prepare non-discrimination testing for the 401(k), ESOP and Flex plans.
• Complete ESOP annual census and provide support for annual distribution cycles, including verification of accuracy.
• Monitor monthly departmental invoices to ensure current accruals in support of the department and get approvals for VP for timely payments.
III. Reporting 20%
• Input, maintain, audit, extract, manipulate and analyze confidential payroll and benefit information; responsible for data entry and data integrity within the HR systems; facilitate implementation and ongoing management of payroll system.
• Provide detailed reporting to HR Management and benefit vendors as necessary; compile, generate, and submit employment data for EEOC, DOL, auditors and other general requests.
• Manage ACA required reporting and compliance, in accord with HR Manager or VP of HR/OD.
• Partner with HR staff to update the Affirmative Action Plan (AAP) reports annually.
• Complete annual Federal & State compliance reports.
• Update quarterly trend and annual employee data for Radford submissions. Coordinate any information as needed for other global offices.
• Provide annual and quarterly turnover statistics and other HR reporting as requested to the VP of HR/OD for Success Metrics.
You will have the following:
• Minimum of 3-5 years prior experience with direct responsibility for payroll in a multi-state environment with high levels of proficiency and accuracy.
• Advanced or expert knowledge of Excel and ADP Workforce Now required.
• Strong knowledge of employment/tax laws, benefits administration and deep knowledge of ADP payroll systems and other HRIS systems.
• Prior experience with payroll related benefits administration, including 401(k) contributions, census reporting, health insurance billing reconciliations required.
• Experience with leave administration is desirable.
• 2 years prior experience managing benefit audits and supporting financial audits ideal.
• Demonstrated ability to maintain confidentiality and high levels of integrity while working with confidential information. Ability to maintain extremely accurate standards.
• Strong ability to be able to multi-task and maintain a high level of organization including ability to plan work activities and use time effectively.
• Track record of learning new technical skills and leveraging information in continuous process improvement.
• Excellent interpersonal skills: warmth, sensitivity to others, customer service focus in person & on the phone.
• Collaborative team player with a results-focused orientation.
If you would like to make a significant contribution to CPP's growth, while working with peers and internal customers who are passionate about our solutions and mission, please apply online today!
Rachel Borders, HR Manager, CPP, Inc.
https://www.cpp.com/en-US/Company/Careers/Openings
Posted by: KIT List Jobs <jobposting2@kitlist.org>
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