Please direct your responses to: jobs@finocchioconsulting.com
Finocchio Consulting is seeking a full-time Administrative Assistant to join our Marketing and Channel team and provide top notch services to one of our clients. This role will focus on scheduling meetings and appointments, logistics coordination, and management of certain projects, travel schedules, processing expense statements and reserving conference rooms as necessary.. Your daily routine will also include interacting with various executive level internal clients across the client's lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. The duties and administrative functions will require confidentiality, initiative, sound decision-making, independent judgment, and the ability to push back on requests as necessary.
KEY RESPONSIBILITIES include:
- Provide administrative support for multiple principals
- Actively manage calendars of multiple team members and work effectively with other administrative assistants to coordinate & plan meetings and conference calls, which may involve numerous time zones
- Book international & domestic travel arrangements and organize itineraries
- Be a self-starter and show ability to work in a fast-paced team environment
- PowerPoint-savvy, Excel-savvy - be able to make updates in team presentations
- Willing and able to learn the business and fully understand how and why tasks satisfy business needs
- Ability to work independently as well as part of the team to ensure that the needs of the group are always met, and that adequate assistant coverage is provided to the group
- Make yourself available to your peers to assist with overflow, special projects, and day-to-day tasks
- Ensure tasks, whether routine or urgent, are completed successfully and in a timely manner
- Understand and demonstrate good problem-solving skills
- Successfully prepare documents, reports, & presentations
- Provide calendar management & document organization
- Support other administrative and general tasks as identified
- Establish and maintain open communication policies with peers and managers across the country
- Maintain familiarity with all policy and technology updates
- Maintain confidentiality of information
SKILLS/QUALIFICATIONS include:
- Minimum 5 years Administrative experience, across a global team
- Previous Cisco experience a plus
- Proven PC skills, highly proficient in all Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
- Enthusiastic, self-motivated, flexible, and effective under pressure and in a fast-paced team environment
- Able to work with minimal supervision, works well individually and in teams, shares information, and supports colleagues
- Strong organizational and time management skills
- Excellent interpersonal, verbal, and written communication and interpersonal skills required with the ability to produce high quality emails and messages to individuals at all levels of the organization
- Internet savvy
- Comfortable and confident proactively driving open items to closure
- Skills with Microsoft Office including PowerPoint, Excel, and Word as well as collaboration tools such as Webex Teams, Smartsheets<br />
Posted by: KIT List Jobs <jobposting2@kitlist.org>
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