Please direct your responses to: careers@drivescale.com
Office Manager
Job Description
The office manager wears multiple hats as an Office Manage/ Executive Assistant/ Bookkeeper.
Key Responsibilities
• Office Management:
o Partner with HR on all areas of New Hire set up & orientation
o Own and manage space planning, office reorgs, and new hire desk setup
o Troubleshoot printers and other devices, setting up for all-hands meetings, IT
o Maintains office services by organizing office operations and procedures
o Maintain office wiki
o Keep Kitchen fully stocked - coffee helps us run, if we run out the world stops ;-)
o Conference rooms, common areas, lobby, kitchen, etc.
o Respond to employee requests in a timely and efficient manner
o Offer support with ad hoc projects as needed
o Plan, host and support office events, happy hours, etc.
o Responsible for coordinating all Shipping & Receiving
• Executive Assistance:
o Manage complex calendaring, scheduling and travel
o Assist CEO with preparing for all his meetings
o Complete Expense reports for C-level team via expensify
o Maintain up to date confidential contracts & agreements
o Co-ordinate with Legal team regarding patents
o Assist with Stock management
• Bookkeeping:
o Enter and pay all Accounts Payable
o Process POs
o Receive and reconcile Accounts
o Month end reconciliation
o Process Payroll
o Maintain PTO files
o Work with accountant on Month end process
Ideal Candidate Will Have:
• 5+ years of experience preferably in a high tech start up environment
• Experience with scheduling, managing exec or VP-level calendars
• Proven track record performing well in a fast-paced, startup environment, and organizational skills to manage multiple projects with tight deadlines effectively
• Strong skills in communication, presenting, writing and ability to collaborate effectively across our organization
• High level of proficiency with G-Suite, Quickbooks, Cloud Storage files (Box/Dropbox)
• Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
• A terrific work ethic accompanied by an ever-positive, get-it-done attitude
• Sound judgment and flexibility in balancing competing priorities
• Ability to take on increased responsibilities as the position advances
• Ability to work independently and collaboratively with others, at all levels of the company
• Exceptional customer service focus with a strong ability to creatively solve unique problems
• Ability to work effectively and autonomously under pressure in a fast-paced, growing environment
• Excellent planning, attention to detail and decision-making ability
• Strong analytical and problem solving skills
• Tenacious: Your "can do" and "will do" attitude gets stuff done.
• Entrepreneurial spirit and a passion for company culture!
• Nice to have: Working knowledge of Salesforce & Marketo
• Mind reading skills
• Sense of humor is highly valued
Location: Sunnyvale, CA
Full Time Position
Salary DOE
Email: careers@drivescale.com
Posted by: KIT List Jobs <jobposting2@kitlist.org>
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