Please direct your responses to: cbrooks@pcyc.com
This position supports and enhances the executive effectiveness of the VP, Human Resources and the SVP, Corporate Communications. It is responsible for a broad range of executive-level administrative support duties for two extremely busy senior members of the Pharmacyclics Executive Team within a dynamic and fast-paced business environment. The successful candidate must possess the ability to stay several steps ahead and anticipate the needs of these two executives. The position requires an individual who takes great pride in being a professional Executive Assistant, has previously worked and thrived in a high-pressure environment(s), ideally with C-level executives, and who will serve as a trusted employee for highly confidential and materially sensitive information held by the heads of the Human Resources and Communications functions.
Key Accountabilities/Core Job Responsibilities:
• Independently and proactively provides high-quality support and anticipate the needs of each executive.
• Capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential information. Maintains executive confidence and protects organization and executives by demonstrating a high level of professionalism in dealing with confidential and sensitive issues.
• Acts with sense of urgency and understands need for responsiveness after hours and some weekends, as needed (e.g., during executive travel, high-pressure periods of activity/sensitive business commitments, etc.)
• Manages complex calendaring and scheduling needs and coordinates all logistics for domestic and international travel, including itinerary preparation and management of expense reports (using Concur).
• Partners with HR and Communication teams to coordinate schedules, internal and external meeting logistics and presentations.
• Effectively navigates the various office solutions needed to maintain high-functioning business processes for executives.
• Works with other senior leadership executive assistants to create seamless office operations.
• Prepares documents in Word, Excel, Visio and PowerPoint. Proficiency in Microsoft Office is a must. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Acts as a liaison, solution-oriented problem solver, and facilitator as the first contact for the executives and others in the department.
• Effectively and successfully responds to problem situations and prioritize issues
• Represents executives to internal and external business contacts. Screens incoming calls/ correspondence and independently responds or forwards to appropriate areas, when possible.
• Manages day-to-day work flow as well as possesses strong communication skills to interface with all levels of staff.
• Serves as a back-up to other administrative staff and receptionist desk when needed.
Qualifications:
• At least five years experience supporting a senior-level executive with significant experience interacting with internal and external executives.
• Bachelor's degree preferred or equivalent work experience.
• A professional, flexible and approachable demeanor with the highest levels of personal integrity.
• A business mind with an ability to see the big picture and has an acute attention to detail.
• Proven outstanding verbal and written communication skills, including English grammar/editing skills.
• Advanced proficiency with Microsoft Office Suite (including Word, Excel, PowerPoint, Visio and Outlook).
• Ability to work under pressure and on deadline.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Ability to work on complex projects with general direction and minimal guidance with a high degree of quality.
• Good judgment with an ability to make timely and sound decisions.
• Strong organizational, problem-solving, and analytical skills; able to self manage priorities and workflow.
To learn more about this opportunity, please respond to :cbrooks@pcyc.com
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