Please direct your responses to: shri@intelliswift.com
INTELLISWIFT is seeking a full-time high-caliber, professional office manager /administrative assistant to the CEO to provide general office and exec admin support.
In this role one will be responsible for all office management and calendar and travel management, being a strong gatekeeper and maintaining relationships. Strong communication skills, excellent attention to detail and being highly resourceful are essential for success in this role.
RESPONSIBILITIES MAY INCLUDE, BUT ARE NOT LIMITED TO:
• Receptionist duties (Does not include phone time, We use auto attendant)
• Scanning and filing documentation for office and the CEO
• Heavy scheduling and management of complex calendar for the CEO
• Arrange internal meetings with department heads and be present at meetings to take notes and follow up with a plan of action.
• Arrange and coordinate external meetings with current or potential customers.
• Handle confidential data as needed.
• Proactively provide leverage to the CEO by preparing materials, presentations and correspondence.
• Identify areas for improvement; streamline normal office management
• Set up conference rooms for meetings
• General office maintenance duties
• Organize and maintain inventory of office supplies
• Arrange for meals and other personal tasks for CEO ( < 10% of time)
• Miscellaneous errands
REQUIRED SKILLS AND QUALIFICATIONS:
• Business degree or equivalent work experience
• Experience in any professional service firm a plus
• Experienced with Microsoft Office products WORD, EXCEL and PPT
• Great interpersonal and communication skills, ability to multitask
• Strong organizational skills and detail-oriented
• Flexible and willing to work hard
• Thorough and able to complete assignments on time and accurately
Http://www.intelliswift.com
In this role one will be responsible for all office management and calendar and travel management, being a strong gatekeeper and maintaining relationships. Strong communication skills, excellent attention to detail and being highly resourceful are essential for success in this role.
RESPONSIBILITIES MAY INCLUDE, BUT ARE NOT LIMITED TO:
• Receptionist duties (Does not include phone time, We use auto attendant)
• Scanning and filing documentation for office and the CEO
• Heavy scheduling and management of complex calendar for the CEO
• Arrange internal meetings with department heads and be present at meetings to take notes and follow up with a plan of action.
• Arrange and coordinate external meetings with current or potential customers.
• Handle confidential data as needed.
• Proactively provide leverage to the CEO by preparing materials, presentations and correspondence.
• Identify areas for improvement; streamline normal office management
• Set up conference rooms for meetings
• General office maintenance duties
• Organize and maintain inventory of office supplies
• Arrange for meals and other personal tasks for CEO ( < 10% of time)
• Miscellaneous errands
REQUIRED SKILLS AND QUALIFICATIONS:
• Business degree or equivalent work experience
• Experience in any professional service firm a plus
• Experienced with Microsoft Office products WORD, EXCEL and PPT
• Great interpersonal and communication skills, ability to multitask
• Strong organizational skills and detail-oriented
• Flexible and willing to work hard
• Thorough and able to complete assignments on time and accurately
Http://www.intelliswift.com
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Posted by: KIT List Jobs <jobposting2@kitlist.org>
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