Please direct your responses to: https://performancemanager4.successfactors.com/sfcareer/jobreqcareerpvt?jobId=8581&company=rhi&username=&st=AAAF9A0DBBF43413BD1EC71822FDC8E1A843D257
Join one of the World's Most Admired Companies
Founded in 1948, Robert Half International (RHI) is the world´s first and largest specialized staffing firm. RHI is a recognized leader in professional staffing and consulting services, and is the parent company of Protiviti, a global consulting and internal audit firm composed of experts in risk and advisory services. Every day, our experienced staffing professionals assist companies in locating skilled workers and individuals in finding employment. We also help businesses identify opportunities for increasing profitability and managing risks to their operations through Protiviti. In March 2012, Robert Half ranked first in the staffing industry on FORTUNE magazine´s "World´s Most Admired Companies" list. The company is traded on the New York Stock Exchange (symbol: RHI) and is a member of the S&P 500 index. For 2011, Robert Half International reported revenues of $3.8 billion versus $7 million in 1986.
Our Corporate Services employees are the backbone of these global operations. Our teams solve business challenges every day, and they work with our staffing and consulting professionals in more than 350 locations in 20 countries. Each employee at our corporate services locations plays a role in our company´s success. If you want to make a difference, apply for this job today!
Job Description
Robert Half is seeking an Executive Assistant II who will provide analytical and specialized administrative support to relieve executive and/or managers of complex details and advanced administrative duties. The Executive Assistant will execute special or continuous research and data analysis tasks. They will analyze problems, determines approach, compiles and analyzes data, and prepares reports/recommendations. The Executive Assistant coordinates activities between departments and outside parties. They contact company personnel at all organizational levels to gather information and prepare reports. The work is generally of a critical or confidential nature.
Specific Responsibilities
• Liaise with HR and Accounting Departments to ensure proper coding and research of outstanding items, such as invoices, expense reports, accruals and budget reports, employee documents and HR forms.
• Reviewing and interpreting Accounts Payable and HR reports to ensure appropriate allocation and processing of submitted items.
• Provide recommendations for additional forms and/or reclassifications of department charges.
• Analyze and verify various reports: expense reports, performance reviews, various budget reports (all highly confidential) as needed.
• Create summaries and custom reports as needed using mainly excel.
• Answer and screen incoming calls, requests, email and correspondence; direct individuals as needed and respond appropriately.
• Manage calendar. Plan and organize travel and hotel arrangements, prepare itineraries; schedule regular and ad hoc teleconferences and appointments, coordinate department event arrangements, including restaurant and catering for conferences, department meetings, outings and training.
• Plan and prepare meetings and presentation materials for meetings in a timely manner. Assist with departmental event meetings as needed.
• Prepare/set up new or existing office space within the department, including coordinating with the Facilities and Technical Support departments for Telecom needs, desk moves and new-hires in office or cube areas, and submitting appropriate forms for logins, file access, telephone, etc.
• Assist with a variety of projects and business processes including performance reviews, job descriptions, compensation grids, mailings, preparing binders, internet research, etc.
• Manage, track and prepare departmental payroll timesheets, check requests, CTO balance, spreadsheets, business cards, New Hire Forms (i.e. Log-in, access, phone), and other pertinent HR information within the department in accordance with RHI policies and procedures. Process and track various documents for management approval.
• Plan and organize teleconferences and maintain schedules. Oversee the department calendar, which is used by all team members, and schedule meetings, including maintaining telephone and e-mail distribution lists.
• Ensure all printers and fax machines are working properly and supplies are available to the department, interfacing with appropriate departments and vendors as needed to fulfill requests.
• Also ensure, through subordinate Executive Assistant, overall business unit is following all company policies and procedures.
Qualifications:
• Associate Degree required, Bachelors Degree preferred.
• 5+ years Administrative experience. Experience of office management preferred.
• Intermediate knowledge of Microsoft Office products and database entry. Proficiency in Excel and Word is required.
• Typing skills of 60 WPM minimum.
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Robert Half International Inc. is an Equal Opportunity Employer.
You may apply for this position online, mail or in person. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact Human Resources for assistance.
• By mail: Please mail your cover letter and resume to:
Corporate Staffing
Robert Half International Inc.
2613 Camino Ramon
San Ramon, CA 94583-9128
• In person: Please visit us at the above address and request an application from the receptionist. Applications will be accepted Monday – Friday, 8 – 11a.m. and 1 – 5 p.m.
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