Please direct your responses to: HR.recruiting@meltwater.com
Job Title: Payroll Specialist
Reports To: Payroll Accountant
Location: San Francisco, CA
About Meltwater
Coming from its roots as a two-man start-up in 2001 in Norway, Meltwater Group has grown rapidly in the past nine years to become a global player in the Software-as-a-Service (SaaS) industry. Today, Meltwater has 50 offices worldwide, more than 700 employees and 18,000 clients. Meltwater´s vision is to disrupt the status quo by introducing new technologies and a powerful global sales and distribution infrastructure.
ESSENTIAL FUNCTIONS:
• Process semi-monthly and bi-weekly payroll for US employees through Workday
• Process monthly commissions and quarterly bonus payments
• Create manual checks requests for terminations, pay adjustments, retro-pay
• Prepare payroll journal entries ready for upload to Quickbooks
• Respond to all employees inquiries in a timely and effective manner
• Maintain highest level of confidentiality for all employee payroll and personnel records
• Review employee timesheets through Webtime and uploads to payroll system
• Ensure appropriate security measures and internal controls are established and enforced
• Evaluate payroll practices to identify opportunities for increased effectiveness, efficiency, compliance and quality customer service
• Maintain and monitor compliance with applicable federal and state payroll laws and tax regulations
• Assist HR in employment verification and audit
• Process Year-end and W-2 and W2C Forms
• Work with HR partners regarding employee hiring, termination, benefits issues as it relates to payroll
• Perform 401k audit, workers compensation and other audits as needed
• Prepare monthly reports such as headcount, termination, vacation accrual, employer costs, etc
• Develop effective work relationships and communications with internal and external contacts
• Responsible for maintenance and storage retention of payroll files
• Supports the Payroll, Finance and HR Team on other projects as assigned
COMPETENCIES:
• Customer Service
• Adaptability
• Collaboration
• Commitment
• Quality
QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:
• Minimum 3 years of experience processing US multi-state payroll processing
• General knowledge of Payroll Accounting
• Ability to multi-task and can work independently with little supervision
• Knowledge of Word and Excel for Windows.
• Ability to provide excellent customer service while working with frequent interruptions in a fast paced environment.
• Good organization skills, ability to set priorities.
• Good communication skills both verbal and written
• Knowledge of Workday a plus
• Experience with NetSuite a plus
• Experience with Webtime a plus
Please direct your responses to : HR.recruiting@meltwater.com
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