Please direct your responses to:
http://chc.tbe.taleo.net/chc02/ats/careers/apply.jsp?org=CRAWFORD&cws=1&rid=1065
Crawford Group (www.crawfordgroup.com) is seeking a part time Tradeshow and Event Senior Specialist to join our team and support our client's tradeshow and event programs.
The Tradeshow and Event Senior Specialist is responsible for assisting in the management of all logistics for our various clients' tradeshow and events presence, including pre show preparation and onsite execution and management.
The successful candidate is highly accountable, self-directed, organized and detail oriented. Must have the ability to work well on multiple, concurrent projects.
We are seeking a candidate who can work at least 22 hours per week with the ability to scale up to 40 hours per week as needed.
Specific responsibilities may include:
Attend planning meetings, includes developing and updating event/program strawman, sending out weekly agenda and meeting notes and action items
Oversee and manage logistics - including pre show preparation and onsite execution and management as needed
Update planning strawman, tactical plan, and timeline of programs on an ongoing basis during the preplanning timeframe
Attend necessary planning meetings, and provide update status and projects as required
Assist client lead in the development of the actual booth floor plan, graphics plan, and set-up drawings by working closely with exhibit house if required
Interface with show management as needed
Manage all show services including: Lead retrieval systems, networking and electrical, furnishings, cleaning, plant services, drayage, and move in time negotiation
Interface with show management to coordinate hotel accommodation for staff or work with hotels directly to negotiate room blocks on behalf of the client, along with processing contracts through client purchasing processes
Coordinate with A/V companies to manage requirements and technical support
Coordinate with designated installation vendor – includes submission of all service order forms
Organize booth staffing – work with client lead to identify team to support event
Register all show staff
Arrange and communicate all shipping in and out logistics between exhibit house, A/V company graphics vendor and Intel and the exhibition hall – includes constant monitoring and tracking
Coordinate with client on the content development of booth guide and other marketing deliverables based on their needs
Compile post-show report in PowerPoint format to include the results from the show and a roll-up of the program based on the new results template
Work with registration vendor to develop html email invitations, registration pages and event microsites and thank you/missed you emails. Light copy editing may be required
Manage program budgets including getting estimates from various vendors, tracking to budget forecasts and consolidating all final expenses, invoices and budgets using excel spreadsheets
Program manage overall event program timeline, keeping the client apprised of upcoming deliverables, tasks and requirements.
Reach out to hotels and venues to secure sleeping room blocks as well as venue space. Ability to provide various options to client via a custom PowerPoint presentation and provide details for each venue along with pricing, pros and cons and recommendations. Provide giveaway options and pricing when necessary.
Print event badges as required
Support client events onsite as needed
Skills:
5+ years of corporate tradeshow and event logistics management experience
Excellent project management, time management and prioritization skills
Strong communications skills: verbal, written, presentation
Proficiency with the Microsoft Office Suite
Bachelors' degree
RATE: D.O.E. as W-2 employee of Crawford Group
LOCATION: 100% offsite/remote, offsite/virtual/WFH/telecommute. Must live in the Silicon Valley area for occasional meetings / event support. Must have flexibility to travel onsite to client events on an as- needed basis. San Francisco Bay Area applicants only.
HOURS/DURATION: 22 hours per week scaling to as much as 40 hours per week as needed. Start ASAP - ongoing
Interested? Apply online and upload your resume in MS Word format
The Tradeshow and Event Senior Specialist is responsible for assisting in the management of all logistics for our various clients' tradeshow and events presence, including pre show preparation and onsite execution and management.
The successful candidate is highly accountable, self-directed, organized and detail oriented. Must have the ability to work well on multiple, concurrent projects.
We are seeking a candidate who can work at least 22 hours per week with the ability to scale up to 40 hours per week as needed.
Specific responsibilities may include:
Attend planning meetings, includes developing and updating event/program strawman, sending out weekly agenda and meeting notes and action items
Oversee and manage logistics - including pre show preparation and onsite execution and management as needed
Update planning strawman, tactical plan, and timeline of programs on an ongoing basis during the preplanning timeframe
Attend necessary planning meetings, and provide update status and projects as required
Assist client lead in the development of the actual booth floor plan, graphics plan, and set-up drawings by working closely with exhibit house if required
Interface with show management as needed
Manage all show services including: Lead retrieval systems, networking and electrical, furnishings, cleaning, plant services, drayage, and move in time negotiation
Interface with show management to coordinate hotel accommodation for staff or work with hotels directly to negotiate room blocks on behalf of the client, along with processing contracts through client purchasing processes
Coordinate with A/V companies to manage requirements and technical support
Coordinate with designated installation vendor – includes submission of all service order forms
Organize booth staffing – work with client lead to identify team to support event
Register all show staff
Arrange and communicate all shipping in and out logistics between exhibit house, A/V company graphics vendor and Intel and the exhibition hall – includes constant monitoring and tracking
Coordinate with client on the content development of booth guide and other marketing deliverables based on their needs
Compile post-show report in PowerPoint format to include the results from the show and a roll-up of the program based on the new results template
Work with registration vendor to develop html email invitations, registration pages and event microsites and thank you/missed you emails. Light copy editing may be required
Manage program budgets including getting estimates from various vendors, tracking to budget forecasts and consolidating all final expenses, invoices and budgets using excel spreadsheets
Program manage overall event program timeline, keeping the client apprised of upcoming deliverables, tasks and requirements.
Reach out to hotels and venues to secure sleeping room blocks as well as venue space. Ability to provide various options to client via a custom PowerPoint presentation and provide details for each venue along with pricing, pros and cons and recommendations. Provide giveaway options and pricing when necessary.
Print event badges as required
Support client events onsite as needed
Skills:
5+ years of corporate tradeshow and event logistics management experience
Excellent project management, time management and prioritization skills
Strong communications skills: verbal, written, presentation
Proficiency with the Microsoft Office Suite
Bachelors' degree
RATE: D.O.E. as W-2 employee of Crawford Group
LOCATION: 100% offsite/remote, offsite/virtual/WFH/telecommute. Must live in the Silicon Valley area for occasional meetings / event support. Must have flexibility to travel onsite to client events on an as- needed basis. San Francisco Bay Area applicants only.
HOURS/DURATION: 22 hours per week scaling to as much as 40 hours per week as needed. Start ASAP - ongoing
Interested? Apply online and upload your resume in MS Word format
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