Please direct your responses to: https://pace.bamboohr.com/jobs/view.php?id=39
School Business Operations and Compliance Manager
Job Summary
The Business Operations Compliance Manager (Business Ops Manager) is responsible for maintaining the business services infrastructure at the PACE corporate office which includes facility management, materials purchasing, contractor/service coordination, policy management and operations audits. In addition, the Business Operations Manager is also responsible for the educational compliance requirements related to IEP processing, NPS certification, School District contracts and operations performance benchmarking.
Essential Functions
The essential functions and duties of the School Business Operations Compliance Manager is as follows:
• Business Operations – the primary responsibility of the Business Operations Manager is to ensure the safe and effective functioning of the PACE school and administration properties and programs.
o Facilities Maintenance – Maintain a work plan and schedule for ensuring that routine maintenance is completed at the Pruneridge Avenue school/admin building and the preschool location. Ensure that necessary repairs are completed with an appropriate priority fashion in a timely and cost effective manner. This includes the maintenance and follow up of requested actions on the online PACE maintenance database.
o Routine Inspections/Audits – Develop a method and log for routinely inspecting the properties for physical damage or safety concerns. In addition, establish methods for auditing facilities capital/utility expenses in order to identify facility problems or staff/student usage concerns.
o Disaster and Emergency Response Plan (DERP) – responsible for maintaining the safety standards on the school properties which includes periodic testing of emergency and critical functional components such as routine fire drills and security system tests. This includes the updating of the DERP and any ongoing development of any necessary protocol or procedures to improve the safety and overall operation efficiency of the program.
o Vehicle Maintenance – Ensure that all the vans in the PACE vehicle fleet are maintained with the highest safety standards. This includes the prompt updating of the PACE vehicle tracking sheet which covers all routine and special repairs made to the vehicles. In addition, this role includes the administering and follow up on transportation log books as well as processing of a log for routinely auditing the condition of the vans along with the updating of all regulatory requirements such as vehicle licensing and the Department of Transportation (DOT) quarterly 5310 report supporting PACE's UMTA grant.
o Transportation Coordination – Coordinate the distribution and scheduling of all the PACE vans to support the various functions of the agency which includes specific schedules for daily school classroom functions. Ensure that requisite driver and safety training is completed for all individuals that are authorized to drive a PACE van. Periodically review the GPS tracking on van routes in order to validate that the vans are being used appropriately. Responsible for the allocation and tracking of van keys, gas cards and disabled placards. Also this role covers the coordination with all contract transportation agencies utilized to support the transport of students to/from the PACE school.
o Purchasing Control – Authorization of all school purchasing and petty cash distribution which includes online transactions (ie. Amazon.com), utilities, petty cash and miscellaneous capital expenses. Responsibility for the routine purchase of specialized supplies such as diapers, gloves, ink toner and other materials used for general business operations.
o Mail Administration – Management of the inbound mailing distribution.
• Educational Compliance – responsible for the overall compliance parameters of the educational programs.
o IEP Processing – Accountable for the coordinating and auditing of the IEP reporting requirements for all students in the program. Maintaining a database of all IEP and progress report compliance requirements for each student.
o NPS Certification – Lead responsibility for generating the reporting and compliance demands to support the annual NPS certification as well as the tri-annual NPS on-site certification or self-review.
o WASC Reporting – Ownership of the Western Association of Schools and Colleges (WASC) accreditation management and processing. Coordination of the various sub committees assigned as a maintenance of effort on this certification.
o Master Contract ISA – Coordination of all District Master Contract signatures and all corresponding student Individual Service Agreement contracts for the students.
o Related Services Processing – Processing of all related services (OT, SLP, BCBA) hours for sign-off and accounts receivable transfer.
Knowledge, Skill and Experience
The Business Ops Manager must possess the following minimum requirements for consideration in this position:
• Education – Bachelor's degree. Competency in English writing and verbal communication.
• Experience – a minimum of 3 years of experience in business operations, project management or a similar level coordination scheduling role.
• Medical – Must have a clear TB test prior to employment and routinely during employment as required.
• Clearance – Must possess and maintain a clear DOJ and FBI clearance prior to and during employment.
• Driver – Possess a valid California driver's license with a good driving record and proof of insurance.
Authority and Financial Responsibility
The Business Ops Manager has the following key management responsibilities and financial oversight.
• School Admin Staff Management – Oversight and management for the administration staff at the school which includes the school administrator, receptionist, materials coordinator and any contractors that are hired for specialized projects.
• School Program Expense Budget – Maintain controls on the program purchasing components of the school program which includes establishing controls over online purchasing and petty cash distribution. Develop an audit procedure to ensure proper levels and use of funds.
Physical Requirements
The Business Ops Manager must be able to comply and adhere to the following physical requirements.
• Pushing, Pulling and Lifting – The individual must be able to lift and or push at least 20lbs.
• Twisting and Turning – Due to the high activity of the program this position requires the individual to be able to physically bend, squat, reach over shoulders, reach over head, reach outward, kneel, sit, walk on normal, slippery, or uneven surfaces and stand.
• Driving – The Business Ops Manager must be comfortable in driving passenger size automatic transmission vans.
• Office Work – This position requires that the Business Ops Manager be able to conduct the following office work: Keyboard, Handling, Repetitive Motion of Hands and Feet.
Personal Requirements
• Must have the ability to work independently and in cooperation with others.
• Must enjoy working with and relating to people effectively.
• Must have excellent oral and written communication skills.
Performance Measures
The Business Ops Manager's job performance will be measured by his/her effectiveness in maintaining an organized and compliant program operations for the school properties and programs.
• Staff Evaluation – Semi-annual reviews will be held to determine effectiveness in maintaining alignment within the school budget and compliance audits.
General Information
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, skills required of personnel so classified.
The incumbent must be able to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple, competing tasks and demands and to seek supervisory assistance as appropriate.
Incumbents within this position may be required to assist or find appropriate assistance to make accommodations for disabled individuals in order to ensure access to the organization's services (may include: visitors, employees, or others).
Apply: https://pace.bamboohr.com/jobs/view.php?id=39
Job Summary
The Business Operations Compliance Manager (Business Ops Manager) is responsible for maintaining the business services infrastructure at the PACE corporate office which includes facility management, materials purchasing, contractor/service coordination, policy management and operations audits. In addition, the Business Operations Manager is also responsible for the educational compliance requirements related to IEP processing, NPS certification, School District contracts and operations performance benchmarking.
Essential Functions
The essential functions and duties of the School Business Operations Compliance Manager is as follows:
• Business Operations – the primary responsibility of the Business Operations Manager is to ensure the safe and effective functioning of the PACE school and administration properties and programs.
o Facilities Maintenance – Maintain a work plan and schedule for ensuring that routine maintenance is completed at the Pruneridge Avenue school/admin building and the preschool location. Ensure that necessary repairs are completed with an appropriate priority fashion in a timely and cost effective manner. This includes the maintenance and follow up of requested actions on the online PACE maintenance database.
o Routine Inspections/Audits – Develop a method and log for routinely inspecting the properties for physical damage or safety concerns. In addition, establish methods for auditing facilities capital/utility expenses in order to identify facility problems or staff/student usage concerns.
o Disaster and Emergency Response Plan (DERP) – responsible for maintaining the safety standards on the school properties which includes periodic testing of emergency and critical functional components such as routine fire drills and security system tests. This includes the updating of the DERP and any ongoing development of any necessary protocol or procedures to improve the safety and overall operation efficiency of the program.
o Vehicle Maintenance – Ensure that all the vans in the PACE vehicle fleet are maintained with the highest safety standards. This includes the prompt updating of the PACE vehicle tracking sheet which covers all routine and special repairs made to the vehicles. In addition, this role includes the administering and follow up on transportation log books as well as processing of a log for routinely auditing the condition of the vans along with the updating of all regulatory requirements such as vehicle licensing and the Department of Transportation (DOT) quarterly 5310 report supporting PACE's UMTA grant.
o Transportation Coordination – Coordinate the distribution and scheduling of all the PACE vans to support the various functions of the agency which includes specific schedules for daily school classroom functions. Ensure that requisite driver and safety training is completed for all individuals that are authorized to drive a PACE van. Periodically review the GPS tracking on van routes in order to validate that the vans are being used appropriately. Responsible for the allocation and tracking of van keys, gas cards and disabled placards. Also this role covers the coordination with all contract transportation agencies utilized to support the transport of students to/from the PACE school.
o Purchasing Control – Authorization of all school purchasing and petty cash distribution which includes online transactions (ie. Amazon.com), utilities, petty cash and miscellaneous capital expenses. Responsibility for the routine purchase of specialized supplies such as diapers, gloves, ink toner and other materials used for general business operations.
o Mail Administration – Management of the inbound mailing distribution.
• Educational Compliance – responsible for the overall compliance parameters of the educational programs.
o IEP Processing – Accountable for the coordinating and auditing of the IEP reporting requirements for all students in the program. Maintaining a database of all IEP and progress report compliance requirements for each student.
o NPS Certification – Lead responsibility for generating the reporting and compliance demands to support the annual NPS certification as well as the tri-annual NPS on-site certification or self-review.
o WASC Reporting – Ownership of the Western Association of Schools and Colleges (WASC) accreditation management and processing. Coordination of the various sub committees assigned as a maintenance of effort on this certification.
o Master Contract ISA – Coordination of all District Master Contract signatures and all corresponding student Individual Service Agreement contracts for the students.
o Related Services Processing – Processing of all related services (OT, SLP, BCBA) hours for sign-off and accounts receivable transfer.
Knowledge, Skill and Experience
The Business Ops Manager must possess the following minimum requirements for consideration in this position:
• Education – Bachelor's degree. Competency in English writing and verbal communication.
• Experience – a minimum of 3 years of experience in business operations, project management or a similar level coordination scheduling role.
• Medical – Must have a clear TB test prior to employment and routinely during employment as required.
• Clearance – Must possess and maintain a clear DOJ and FBI clearance prior to and during employment.
• Driver – Possess a valid California driver's license with a good driving record and proof of insurance.
Authority and Financial Responsibility
The Business Ops Manager has the following key management responsibilities and financial oversight.
• School Admin Staff Management – Oversight and management for the administration staff at the school which includes the school administrator, receptionist, materials coordinator and any contractors that are hired for specialized projects.
• School Program Expense Budget – Maintain controls on the program purchasing components of the school program which includes establishing controls over online purchasing and petty cash distribution. Develop an audit procedure to ensure proper levels and use of funds.
Physical Requirements
The Business Ops Manager must be able to comply and adhere to the following physical requirements.
• Pushing, Pulling and Lifting – The individual must be able to lift and or push at least 20lbs.
• Twisting and Turning – Due to the high activity of the program this position requires the individual to be able to physically bend, squat, reach over shoulders, reach over head, reach outward, kneel, sit, walk on normal, slippery, or uneven surfaces and stand.
• Driving – The Business Ops Manager must be comfortable in driving passenger size automatic transmission vans.
• Office Work – This position requires that the Business Ops Manager be able to conduct the following office work: Keyboard, Handling, Repetitive Motion of Hands and Feet.
Personal Requirements
• Must have the ability to work independently and in cooperation with others.
• Must enjoy working with and relating to people effectively.
• Must have excellent oral and written communication skills.
Performance Measures
The Business Ops Manager's job performance will be measured by his/her effectiveness in maintaining an organized and compliant program operations for the school properties and programs.
• Staff Evaluation – Semi-annual reviews will be held to determine effectiveness in maintaining alignment within the school budget and compliance audits.
General Information
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, skills required of personnel so classified.
The incumbent must be able to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple, competing tasks and demands and to seek supervisory assistance as appropriate.
Incumbents within this position may be required to assist or find appropriate assistance to make accommodations for disabled individuals in order to ensure access to the organization's services (may include: visitors, employees, or others).
Apply: https://pace.bamboohr.com/jobs/view.php?id=39
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Join the new KIT Resources List!
You'll get job tips, notices for free or low-cost career events, services, and job fairs. Just send an email to:
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By using the KIT List you agree to comply with the Terms of Use on the site, and will not use discriminatory employment practices. The KIT List is a service of Connelly Communications, Inc.
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