Please direct your responses to:
https://pace.bamboohr.com/jobs/view.php?id=40
Finance Manager
Job Summary
The Finance Manager is primarily responsible for financial bookkeeping of the agency which includes the responsibility of invoice billing (accounts receivable), processing inbound bills (accounts payable) and payroll oversight.
Essential Functions
The essential functions and duties of the Finance Manager are as follows:
• Accounts Receivable – The Finance Manager is primarily responsible for the tracking and timely submission of all invoices related to PACE's direct service operations. This includes extensive follow up with the various school district financial offices, Regional Centers, insurance carriers and parents to ensure that the majority of invoices (75%) are paid within the Net30 terms.
• Accounts Payable – Process all incoming invoices and utility/account bills for routine business services or insurance and enter the information into QuickBooks. Maintain accurate files on all critical operational services such as workers compensation and benefits insurance. May also assist the Payroll Manager with supporting spreadsheet accounting for billable hours.
• Payroll – Oversee all payroll activity accounting and follow up on timesheets from the various departments. Understand the ADP payroll processing to ensure accurate and timely payroll distribution. Ensure that all the employee benefits, vacations, sick time, wage retention and other payroll factors are implemented correctly.
• Management Accounting– Responsibility for ensuring that department payments and invoices are input and tracked appropriately in the correct categories in QuickBooks.
• Annual Audit – Coordinate all the materials and procedures to aid in the annual audit that is conducted by an independent audit firm.
• Financial Accounting – Ensure that monthly financial records are closed in a timely manner (by the 25th of every month) by the CFO contractor. This also includes the monthly auditing of the accounting ledger entries (depreciation schedule)
Knowledge, Skill and Experience
The candidate must possess the following minimum requirements for consideration as the Finance Manager.
• Age – 21 years of age or older
• Education – Baccalaureate degree. Masters degree in business or related accounting field preferred.
• Experience – Five or more years in accounts receivable/payable or business management roles for a provider of direct services. Specific nonprofit or education working background preferred.
• Communication Skills - Strong communication and interpersonal skills, including speaking, writing, listening, collaborating, delegating. Self-starter and team player.
• Organizational Skills - Strong organizational skills with the ability to track and follow-up with multiple, simultaneous projects. Must be detail oriented.
• Technical Skills - Proficiency in standard software packages for HR management and accounting (QuickBooks). Strong understanding of business accounting. Must be comfortable and competent working with numbers.
• Driver – Possess a valid California driver's license with a good driving record and proof of insurance.
Authority and Financial Responsibility
The Finance Manager retains financial signature authority for the agency in conjunction with the Executive Director and the Assistant Executive Director.
• Invoicing – Responsible for online and mail invoicing of all payments for services of the agency.
• Payroll – Sole responsibility for coordinating the ADP payroll distribution of employee checks.
• Check Issuance – Authority to generate PACE checks to cover routine operations expenses for the agency. This includes the responsibility for accurate input of the information into the PACE QuickBooks accounting software.
Physical Requirements
The Finance Manager must be able to comply and adhere to the following physical requirements.
• Pushing, Pulling and Lifting – The Finance Manager must be able to lift and or push at least 20lbs. due to the requirement of managing inventory boxes or active or legacy paperwork.
• Driving – The Finance Manager must be able to physically drive from a variety of PACE locations.
• Office Work – This position requires that the Finance Manager be able to conduct the following office work: Keyboarding, filing, collating, record keeping and mathematical calculations.
Personal Requirements
• Must have the ability to work independently and in cooperation with others.
• Must enjoy working with and relating to people effectively.
• Must have solid oral and written communication skills.
• Must have strong analytical skills
Performance Measures
The Finance Manager's job performance will be measured by his/her effectiveness in maintaining timely and accurate payroll records, bookkeeping, invoicing and overall fiscal account management for the agency. Periodic audits of the QuickBooks accounting and category processing may be conducted for procedural safeguards. An annual fiscal audit will be conducted by an independent audit firm which will be the single largest consideration when measuring performance.
General Information
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, skills required of personnel so classified.
The incumbent must be able to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple, competing tasks and demands and to seek supervisory assistance as appropriate.
Incumbents within this position may be required to assist or find appropriate assistance to make accommodations for disabled individuals in order to ensure access to the organization's services (may include: visitors, employees, or others).
Apply: https://pace.bamboohr.com/jobs/view.php?id=40
Job Summary
The Finance Manager is primarily responsible for financial bookkeeping of the agency which includes the responsibility of invoice billing (accounts receivable), processing inbound bills (accounts payable) and payroll oversight.
Essential Functions
The essential functions and duties of the Finance Manager are as follows:
• Accounts Receivable – The Finance Manager is primarily responsible for the tracking and timely submission of all invoices related to PACE's direct service operations. This includes extensive follow up with the various school district financial offices, Regional Centers, insurance carriers and parents to ensure that the majority of invoices (75%) are paid within the Net30 terms.
• Accounts Payable – Process all incoming invoices and utility/account bills for routine business services or insurance and enter the information into QuickBooks. Maintain accurate files on all critical operational services such as workers compensation and benefits insurance. May also assist the Payroll Manager with supporting spreadsheet accounting for billable hours.
• Payroll – Oversee all payroll activity accounting and follow up on timesheets from the various departments. Understand the ADP payroll processing to ensure accurate and timely payroll distribution. Ensure that all the employee benefits, vacations, sick time, wage retention and other payroll factors are implemented correctly.
• Management Accounting– Responsibility for ensuring that department payments and invoices are input and tracked appropriately in the correct categories in QuickBooks.
• Annual Audit – Coordinate all the materials and procedures to aid in the annual audit that is conducted by an independent audit firm.
• Financial Accounting – Ensure that monthly financial records are closed in a timely manner (by the 25th of every month) by the CFO contractor. This also includes the monthly auditing of the accounting ledger entries (depreciation schedule)
Knowledge, Skill and Experience
The candidate must possess the following minimum requirements for consideration as the Finance Manager.
• Age – 21 years of age or older
• Education – Baccalaureate degree. Masters degree in business or related accounting field preferred.
• Experience – Five or more years in accounts receivable/payable or business management roles for a provider of direct services. Specific nonprofit or education working background preferred.
• Communication Skills - Strong communication and interpersonal skills, including speaking, writing, listening, collaborating, delegating. Self-starter and team player.
• Organizational Skills - Strong organizational skills with the ability to track and follow-up with multiple, simultaneous projects. Must be detail oriented.
• Technical Skills - Proficiency in standard software packages for HR management and accounting (QuickBooks). Strong understanding of business accounting. Must be comfortable and competent working with numbers.
• Driver – Possess a valid California driver's license with a good driving record and proof of insurance.
Authority and Financial Responsibility
The Finance Manager retains financial signature authority for the agency in conjunction with the Executive Director and the Assistant Executive Director.
• Invoicing – Responsible for online and mail invoicing of all payments for services of the agency.
• Payroll – Sole responsibility for coordinating the ADP payroll distribution of employee checks.
• Check Issuance – Authority to generate PACE checks to cover routine operations expenses for the agency. This includes the responsibility for accurate input of the information into the PACE QuickBooks accounting software.
Physical Requirements
The Finance Manager must be able to comply and adhere to the following physical requirements.
• Pushing, Pulling and Lifting – The Finance Manager must be able to lift and or push at least 20lbs. due to the requirement of managing inventory boxes or active or legacy paperwork.
• Driving – The Finance Manager must be able to physically drive from a variety of PACE locations.
• Office Work – This position requires that the Finance Manager be able to conduct the following office work: Keyboarding, filing, collating, record keeping and mathematical calculations.
Personal Requirements
• Must have the ability to work independently and in cooperation with others.
• Must enjoy working with and relating to people effectively.
• Must have solid oral and written communication skills.
• Must have strong analytical skills
Performance Measures
The Finance Manager's job performance will be measured by his/her effectiveness in maintaining timely and accurate payroll records, bookkeeping, invoicing and overall fiscal account management for the agency. Periodic audits of the QuickBooks accounting and category processing may be conducted for procedural safeguards. An annual fiscal audit will be conducted by an independent audit firm which will be the single largest consideration when measuring performance.
General Information
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, skills required of personnel so classified.
The incumbent must be able to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple, competing tasks and demands and to seek supervisory assistance as appropriate.
Incumbents within this position may be required to assist or find appropriate assistance to make accommodations for disabled individuals in order to ensure access to the organization's services (may include: visitors, employees, or others).
Apply: https://pace.bamboohr.com/jobs/view.php?id=40
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Join the new KIT Resources List!
You'll get job tips, notices for free or low-cost career events, services, and job fairs. Just send an email to:
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Please go to www.KITlist.org to join, post jobs, or see our FAQs. If you have any comments or questions, you can reach us KITmoderator@KITlist.org.
By using the KIT List you agree to comply with the Terms of Use on the site, and will not use discriminatory employment practices. The KIT List is a service of Connelly Communications, Inc.
TO UNSUBSCRIBE:
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