Please direct your responses to: julie@nextlevelstrategies.net
Accounting Administrator Needed At Rapidly Growing Company!
Dana Pluck
Bookkeeping, Accounting and Consulting Services, a professional full-service bookkeeping and accounting firm in San Francisco, is looking for an Accounting Administrator to join its growing team. CEO Dana Pluck is a lifelong resident of the Bay Area, and has been serving small and mid-sized business since 1995. Offering full charge bookkeeping, cash flow management, payroll support, and systems development, we serve clients in a number of industries ranging from restaurants, gardening, and architecture to auto repair.
This position will be responsible for all aspects of internal administration as well as client-facing communication, accounts receivable, accounts payable and payroll related support. Our office is casual, collaborative, and occasionally hectic, but never boring.
Our ideal candidate loves to multi-task, enjoys managing a variety of responsibilities and has a strong knowledge of accounting principles and financial concepts, AR/AP, payroll and Quickbooks skills.
Job Responsibilities (A full job description can be emailed to candidates upon request):
Admin – 55%
Responsible for mail, filing, reception, errand running and general administrative support.
Act as a liaison between clients and Dana Pluck accountants, handles confidential and non-routine information.
Assists with other related clerical duties such as photocopying, binding proposals/presentations, faxing, filing and collating.
Responsible for all shipping, packaging, postage, and receiving.
Primary phone duties; provides callers with information such as company address, fax number, and other contact information.
File Management – filing, updating and creating Files for vendors, employees, clients.
Year end boxing.
Filling out various State & Local forms (Business License Renewal etc.).
Additional Procedure Writing (as needed).
Insurance Renewal Administration for clients (Workers Comp Review, etc.).
Plan, prioritize, and organize workload; recommend changes in office practices or procedures. Proofread copy for spelling, grammar, and layout, making appropriate changes.
Negotiates the purchase of office supplies and furniture, office equipment, etc. in accordance with company purchasing policies and budgets.
Maintains inventory and coordinates ordering, receiving and stocking of all commonly used office, janitorial and kitchen supplies.
Stocks paper and supplies in and maintains cleanliness of common areas on a daily basis.
General Accounting and Bookkeeping – 5%
Prepare monthly bank reconciliations and miscellaneous account reconciliations to accomplish month-end close. Prepare any additional materials required by the clients. Prepare accounting schedules and respond to information inquiries. General Ledger maintenance and payments. Assist with coordination of financial statements – daily, weekly, monthly, quarterly, annually – whatever is required by the clients. Track, review, and record capital equipment. Journal entries, preparation of schedules and other analytical reports as requested.
Accounts Payable – 15%
Administer all facets of the Accounts Payable Function in Quickbooks internally and for clients. Complete credit applications for new outside vendors. Perform accounts payable responsibilities for clients, including twice weekly check runs, weekly payroll, vendor communication, and job costing. Perform all necessary AP upfront/processing work including matching invoices with receipt for goods, reconciling statements and resolving issues with vendors. Post and track invoices and payments.
Accounts Receivable – 15%
Administer all facets of the Accounts Receivable Function internally and for clients.
Record transactions in QuickBooks. Make a daily backup of all accounting records. Coordinate any changes to the general ledger account structure, add new accounts, etc.
Client-Related Payroll Functions – 10%
Administer all facets of the Payroll Function. Track and record vacation liability. Coordinate all payroll changes (new employees, salary changes, deduction changes, etc.) with outside payroll processors. Process payroll calculations.
We offer a friendly, comfortable business environment with compensation of up to $18.00 per hour. This position is full-time, Monday through Friday, in the Mission Terrace/Glen Park District of San Francisco. If you are the perfect candidate, you will have the following skills and abilities:
Qualifications:
• 2-4 years of general accounting and administrative background. Background should include word-processing; preparation of spreadsheets, graphs and charts.
• Skills: Quickbooks Pro – advanced (minimum of 3-5 years); MS Office: Strong Outlook, Word, Excel, Power Point; Common payroll systems such as Paychex and ADP.
• Superior attention to detail, and ability to establish schedules, problem solve, determine priorities and meet critical deadlines.
• Excellent verbal, interpersonal and written (spelling and grammar) communication skills.
• Must be proactive, self-directing, entrepreneurial and project oriented.
• Strong team player with ability to work well in groups and a small business environment.
• Personality: upbeat, high integrity, takes initiative, dependable, takes pride in work.
• Professional appearance and demeanor.
• Must be able to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
• Great analytical, planning, multi-tasking and organizational skills and a drive for neatness.
• Ability to maintain a flexible attitude and approach towards assignments and successfully operate under ambiguous guidelines in a changing environment.
• Must have valid driver's license and car insurance.
• Possess a high school diploma or equivalent (GED); a college degree is preferred.
Please read the qualifications for this position carefully. The successful applicant will have to get up to speed quickly and therefore, we will only consider those who meet all the criteria listed above. Qualified candidates, please submit your resume with a cover letter to be considered. No phone calls please!
We are an equal opportunity employer and welcome diversity in the workplace.
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