Human Resources Coordinator/Office Manager position for Educational Co. near Naperville/west of Chicago, Illinois area
A for profit $23 million educational establishment is looking for a hands on HR/Office Manager near Naperville.
The corporate office has about 12 people, 4 other educational locations and about 300 under payroll.
$60-75K
Position Summary:
HR/Office Manager works closely with the President & CEO with multiple responsibilities including the overall management of our corporate office; human resources coordination and documentation for the entire company.
The Office Manager will be instrumental in driving growth and profitability improvements which focuses on providing superior student experiences and outcomes, resulting in graduates' placement in rewarding professional careers.
Essential Functions:
• The responsibilities of HR/Office Manager will include:
o Manage employee benefits including health insurance, bonuses, 401(k), etc. Liaise and manage the outsourced payroll and benefits vendors with company employees and College senior management.
o Maintain and proactively update the Employee Manual and assure employees are trained and complying with its requirements.
o Responsible for day-to-day management of the corporate office facility including; landlord relationship/management, vendor relationships (IT, phones and copiers) and office supplies to ensure productive and efficient daily operations of the business. Budget and manage all corporate facility expenditures.
o The design and implementation of company office policies, standards and procedures.
o Oversee facilities management including oversight for any construction projects.
o Create and maintain all personnel files, update and audit files, process new employee paperwork, 401k enrollment and open insurance enrollment. Act as local HR liaison.
o Coordinate and maintain records for office space, phones, company credit cards and office keys.
Critical Skills:
• A hands-on approach to carrying out responsibilities in a small company that expects its management team to successfully combine doing with managing.
• Someone who thrives in a fast-paced, challenging environment and desires to be an instrumental part of a growing company.
• Demonstrated ability to work effectively in a matrix organization, in a corporate function. Ability to deliver results through others that are not direct reports.
• Capacities to handle simultaneous projects, prioritize tasks, meet strict deadlines and work independently across various tasks.
• An effective communicator at all levels in the organization, with strong oral and written skills and a willingness to share information.
• Ability to manage a dynamic daily schedule and deliver short-term results while maintaining a long-term perspective and moving the company toward its strategic goals.
• Software proficiency: MS Office, financial aid based systems, and desktop accounting software.
• Proven experience in payroll systems implementation and operation, preferably ADP.
• Ability to handle highly confidential material.
• Proven experience in the management of health insurance benefits including health care benefits and 401K.
• Proven experience in the management of EEOC, Cobra and HR legal requirements.
• Excellent written and verbal communication skills. Ability to lead the function with relevant perspective skills and persuasiveness.
Responsible for the Following Metrics:
• Employee Turnover
• Employee satisfaction ratings.
• Performance Evaluations completed on time.
• Error free payroll and benefits administration.
• Accuracy of all personnel files.
• Timeliness and accuracy of update and audit files, process new employee, 401k enrollment and open insurance enrollment paperwork
Education and Experience:
• 5-10 years managing payroll, employee benefits required; including outside vendor management.
• Expert knowledge of Payroll systems, Microsoft Office, especially Excel.
• Three years office management experience, preferably in small to mid-sized company environment.
• Associates degree in Accounting or Business required, Bachelor's degree in Accounting or Business highly preferred.
Work Environment:
• The position will be located in the western Chicago suburbs.
• Travel time is anticipated to be approximately 10%, primarily visiting campuses.
• The HR/Office Manager reports directly to the President & CEO of College.
Submit resumes to: john@phsolutionsllc.com
John Blachaniec
Office 312-981-8789
Cell 312-286-1988
Professional Hiring Solutions LLC
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