Please direct your responses to: mstader@buxtonconsulting.com
Executive Assistant (Contract Hire)
Location: San Ramon
Responsibilities:
*Must have International travel experience.
� Routinely coordinate multiple priorities, tight deadlines, and last minute requests and revisions
� Perform a wide variety of administrative activities that require handling of confidential information and business critical assignments
� Manage correspondence, expenses, events, contact databases, distribution lists and other items as requested
� Coordinate complex travel arrangements, including International trips
� Manage complex and dynamic calendars
� Maintain files, both electronic and hard copy
� Conduct research
� Prepare materials such as Executive internal and external presentations, organizational charts, event budgets, etc.
� Arrange and deliver on-site and off-site meetings and events, often with many senior-level Executive participants
� Manage procurement expenses for department
� Manage interview schedules logistics for candidates
� Coordinate and onboard new hires (including ordering computers, iPhones, business cards, etc.)
� Provide back-up to other Executive Assistants and Executives as needed
Qualifications / Requirements:
� Superior communication skills
� Exhibit a highly professional and personable image in person, via email, and on the phone
� Ability to handle multiple priorities and requests in a fast-paced environment promptly and effectively
� Efficiently organize and self-manage workload priorities, and work unsupervised
� Solid team skills
� Excellent organizational skills
� Manage Executive expectations
� Solve problems creatively
� Leverage your network and work collaboratively
� Anticipate Executive needs and be proactive in addressing them
� Expert proficiency in the suite of Microsoft software packages (Word, Excel, PowerPoint, and Outlook) and web tools such as Webex, etc.
� Demonstrated ability to use, or learn new software applications
� Rely on experience and judgment to plan and accomplish goals
� Flexible/adaptable to work extended hours as needed
� High school diploma or GED
� At least seven years functioning as an Executive Assistant
Desired Characteristics:
� Experience in a technical / software environment
� Experience working in a corporate development or venture capital function
Client Notes
More information about what they need
� Very, very professional and seasoned people
� Articulate
� Proactive and results-oriented
� PASSIONATE about being a career admin
� High-tech experience
� Experience at global, complex companies
� Experience supporting VP, SVP, CEO and the like
� Ability to handle multiple calendars
� Experience with internal travel (complex travel) with visas
� Experience with WebEx and TelePresence (or similar)
� Ability to remain calm under pressure
� Ability to work in a complex environment
� Longevity with Prior Employer(s)
Must have skill: International travel experience.
Executive Assistant (Contract Hire)
Location: San Ramon
Responsibilities:
*Must have International travel experience.
� Routinely coordinate multiple priorities, tight deadlines, and last minute requests and revisions
� Perform a wide variety of administrative activities that require handling of confidential information and business critical assignments
� Manage correspondence, expenses, events, contact databases, distribution lists and other items as requested
� Coordinate complex travel arrangements, including International trips
� Manage complex and dynamic calendars
� Maintain files, both electronic and hard copy
� Conduct research
� Prepare materials such as Executive internal and external presentations, organizational charts, event budgets, etc.
� Arrange and deliver on-site and off-site meetings and events, often with many senior-level Executive participants
� Manage procurement expenses for department
� Manage interview schedules logistics for candidates
� Coordinate and onboard new hires (including ordering computers, iPhones, business cards, etc.)
� Provide back-up to other Executive Assistants and Executives as needed
Qualifications / Requirements:
� Superior communication skills
� Exhibit a highly professional and personable image in person, via email, and on the phone
� Ability to handle multiple priorities and requests in a fast-paced environment promptly and effectively
� Efficiently organize and self-manage workload priorities, and work unsupervised
� Solid team skills
� Excellent organizational skills
� Manage Executive expectations
� Solve problems creatively
� Leverage your network and work collaboratively
� Anticipate Executive needs and be proactive in addressing them
� Expert proficiency in the suite of Microsoft software packages (Word, Excel, PowerPoint, and Outlook) and web tools such as Webex, etc.
� Demonstrated ability to use, or learn new software applications
� Rely on experience and judgment to plan and accomplish goals
� Flexible/adaptable to work extended hours as needed
� High school diploma or GED
� At least seven years functioning as an Executive Assistant
Desired Characteristics:
� Experience in a technical / software environment
� Experience working in a corporate development or venture capital function
Client Notes
More information about what they need
� Very, very professional and seasoned people
� Articulate
� Proactive and results-oriented
� PASSIONATE about being a career admin
� High-tech experience
� Experience at global, complex companies
� Experience supporting VP, SVP, CEO and the like
� Ability to handle multiple calendars
� Experience with internal travel (complex travel) with visas
� Experience with WebEx and TelePresence (or similar)
� Ability to remain calm under pressure
� Ability to work in a complex environment
� Longevity with Prior Employer(s)
Must have skill: International travel experience.
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