Please direct your responses to: http://smithbucklin.imomentous.com/job/SMITA001W256/SMITA001W/Senior-Program-Managerjobsource=KitList&sid=316
Job Title: Event Manager
The role of Event Manager position is to lead and manage the successful planning, execution and marketing of content-based meetings, tradeshows and events on behalf of our technology-focused clients. This includes meetings, conferences, tradeshows, tradeshow pavilions, exhibits, open houses and world congress events. This mid- level position will work closely with clients, speakers and other vendors to ensure a successful event from the planning stages to reconciliation. Responsibilities will include everything from budgeting, marketing and site selection to content management, speaker management, onsite logistics a sponsorships.
Primary Duties Responsibilities:
• Manage pre-, during- and post-conference logistics, negotiate/manage venue and vendor contracts, disseminate call for papers, organize agenda with approved speakers, maintain communication with speakers, recruit exhibitors and sponsors, marketing, attendee pre-registration and customer service, post-conference contract reconciliation and management of meeting budget/profit and loss sheet.
• Select tradeshows and plan annual tradeshow calendar and budget. Suggest exhibiting alternatives where appropriate. Secure speaking opportunities, negotiate and manage endorsement agreements, staff events and oversee all logistics.
• Coordinate all activities on behalf of our clients in production of these events with strategic partners and vendors.
• Coordinate weekly conference calls, quarterly face-to-face meetings with clients and strategic partners.
• Maintain timelines and project plans for all deliverables.
• Actively participate in all phases of planning and execution of events.
• Develop and lead the implementation of best practices.
• Event venue selection (research, recommendation, booking etc.).
• Hotel logistics and communications.
• Print agendas, member lists, and other pieces of collateral for event member packets.
• Research and provide cost analysis on event giveaways.
• Provide on-site support as needed, including international travel.
• Reconcile post event hotel bills and categorize expenses according to GL codes provided by accounting.
• Manage online registration event website - Create event registration websites using RegOnline software, keeping current on any RegOnline software changes and enhancements. Include uploading agenda, location travel requirements, and any other information required on the registration site. Manage registration payment processing and provide reports.
• Badge creation - ,Create name badges for events including pulling reports from RegOnline, QC badge data, confirming correct badge type per attending in alphabetical order, print attendee list, and provide printed badge stock for onsite badge production.
• Manage inbound/outbound shipping via FedEx/3rd party shipping provider.
• Maintain master event calendar/travel calendar, and corporate calendar.
• Inventory Management of all Event Manager meeting supplies.
• Update client websites with event information (location, add registration and agenda links, upload photos, etc.).
• Sponsor/Speaker management, including maintaining master speaker spreadsheet, distribution of speaker packets, follow-up with speakers that have not submitted requested information, etc.
• Expense Report Processing.
• Submit Tradeshow Orders.
• Offsite/Social event research (research, recommendation, booking, etc.).
Knowledge, Skills, Abilities:
• Must be able to handle multiple priorities and projects at any given time with a high proficiency in all phases of project management.
• Must be a well-organized self-starter who is detail oriented and is able to accept responsibility with little oversight from the management team.
• Must have excellent communication skills (both verbal and written), and strong interpersonal skills.
• Must be proficient in all MS Office and have experience working with online data management.
• Travel may be required for this position, including international travel. An unrestricted passport is required.
Education Work Experience Required:
• A minimum of five years of experience working in Events is required.
• Minimum education requirements are a BA in Marketing, Business or other related field.
• Membership at MPI (Meeting Professionals International) or other event management association(s) is a plus.
• Agency experience a plus.
Where do you fit?
Whether you are just beginning your career or are a mid- or senior-level professional, working at SmithBucklin will offer you countless opportunities to develop transferrable skills, acquire meaningful knowledge and gain rich experiences at an accelerated pace. By working collaboratively with smart, ambitious, multi-talented, genuine and hardworking colleagues, you will build meaningful, deep and enduring relationships that will serve you well throughout your career, regardless of your chosen path. In addition, our unique environment provides exposure to and engagement with accomplished and influential industry leaders who serve on their respective association's board of directors or committees.
Our people make a meaningful difference in a wide range of diverse industries and professions, helping our client organizations achieve their missions and generate more opportunities for their stakeholders. For the trade and professional associations they serve, our people advocate for businesses and industries, help create and protect jobs, and increase product and workplace safety. Through the healthcare and scientific associations and societies they support, our people help enhance patient outcomes and advance professions and new discoveries that save and improve lives. And in their work with technology user communities and associations, our people help increase the reach and impact of high-tech solutions that are changing the ways people, businesses and future generations operate, interact and achieve new successes.
In addition, as a 100 percent employee-owned company, SmithBucklin offers all of our people – regardless of position or compensation – an equal chance to experience the fulfillment and reap the benefits of ownership. As owners, our employees control the destiny of SmithBucklin and are unified in the goal of building a great, enduring company.
About Global Inventures, Inc.
Founded in 1992 as Interprise Ventures, Global Inventures, Inc. offers association management services, produces conferences, and provides specialized consulting. Since 1993, we have helped build 17 associations focused around technology initiatives. Each was created from a "blank sheet of paper" and designed to meet the particular requirements of their founders and membership. Currently, our associations are centered around Communications Infrastructures, Broadband Enterprise and Home Networking, and Web Applications.
We use our vast array of experience and access to the more than 1,000 technology, healthcare, and gaming firms involved in our associations around the world to help our clients develop and prosper.
Today, Global Inventures Inc. employs 35 people and is headquartered in San Ramon, California, with an additional office in Portland, Oregon. We are privately held, self-financed, and debt- and investor- free.
About SmithBucklin
SmithBucklin is the association management and services company more organizations turn to than any other. Our mission is to achieve the missions of the client organizations we serve and provide uncompromised stewardship for their long-term prosperity. SmithBucklin offers full-service management and outsourced services to trade associations, professional societies, technology user communities, industry consortia, charitable organizations, corporations and government institutes. Founded in 1949, SmithBucklin has offices in Chicago, Washington D.C., Old Lyme, Conn., St. Louis, Bethesda, Md., and San Ramon, Calif., and delivers seamless association and event management services worldwide. The company is 100 percent employee-owned. For more information, please visit www.smithbucklin.com or call 1-800-539-9740.
Equal Employment Opportunity
At SmithBucklin Corporation, Equal Employment Opportunity is our commitment and goal. All qualified candidates will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other protected status designated by federal, state or local law. Applicants are encouraged to confidentially self-identify when applying. Employment is contingent upon successful completion of a reference and background investigation based on position.
The role of Event Manager position is to lead and manage the successful planning, execution and marketing of content-based meetings, tradeshows and events on behalf of our technology-focused clients. This includes meetings, conferences, tradeshows, tradeshow pavilions, exhibits, open houses and world congress events. This mid- level position will work closely with clients, speakers and other vendors to ensure a successful event from the planning stages to reconciliation. Responsibilities will include everything from budgeting, marketing and site selection to content management, speaker management, onsite logistics a sponsorships.
Primary Duties Responsibilities:
• Manage pre-, during- and post-conference logistics, negotiate/manage venue and vendor contracts, disseminate call for papers, organize agenda with approved speakers, maintain communication with speakers, recruit exhibitors and sponsors, marketing, attendee pre-registration and customer service, post-conference contract reconciliation and management of meeting budget/profit and loss sheet.
• Select tradeshows and plan annual tradeshow calendar and budget. Suggest exhibiting alternatives where appropriate. Secure speaking opportunities, negotiate and manage endorsement agreements, staff events and oversee all logistics.
• Coordinate all activities on behalf of our clients in production of these events with strategic partners and vendors.
• Coordinate weekly conference calls, quarterly face-to-face meetings with clients and strategic partners.
• Maintain timelines and project plans for all deliverables.
• Actively participate in all phases of planning and execution of events.
• Develop and lead the implementation of best practices.
• Event venue selection (research, recommendation, booking etc.).
• Hotel logistics and communications.
• Print agendas, member lists, and other pieces of collateral for event member packets.
• Research and provide cost analysis on event giveaways.
• Provide on-site support as needed, including international travel.
• Reconcile post event hotel bills and categorize expenses according to GL codes provided by accounting.
• Manage online registration event website - Create event registration websites using RegOnline software, keeping current on any RegOnline software changes and enhancements. Include uploading agenda, location travel requirements, and any other information required on the registration site. Manage registration payment processing and provide reports.
• Badge creation - ,Create name badges for events including pulling reports from RegOnline, QC badge data, confirming correct badge type per attending in alphabetical order, print attendee list, and provide printed badge stock for onsite badge production.
• Manage inbound/outbound shipping via FedEx/3rd party shipping provider.
• Maintain master event calendar/travel calendar, and corporate calendar.
• Inventory Management of all Event Manager meeting supplies.
• Update client websites with event information (location, add registration and agenda links, upload photos, etc.).
• Sponsor/Speaker management, including maintaining master speaker spreadsheet, distribution of speaker packets, follow-up with speakers that have not submitted requested information, etc.
• Expense Report Processing.
• Submit Tradeshow Orders.
• Offsite/Social event research (research, recommendation, booking, etc.).
Knowledge, Skills, Abilities:
• Must be able to handle multiple priorities and projects at any given time with a high proficiency in all phases of project management.
• Must be a well-organized self-starter who is detail oriented and is able to accept responsibility with little oversight from the management team.
• Must have excellent communication skills (both verbal and written), and strong interpersonal skills.
• Must be proficient in all MS Office and have experience working with online data management.
• Travel may be required for this position, including international travel. An unrestricted passport is required.
Education Work Experience Required:
• A minimum of five years of experience working in Events is required.
• Minimum education requirements are a BA in Marketing, Business or other related field.
• Membership at MPI (Meeting Professionals International) or other event management association(s) is a plus.
• Agency experience a plus.
Where do you fit?
Whether you are just beginning your career or are a mid- or senior-level professional, working at SmithBucklin will offer you countless opportunities to develop transferrable skills, acquire meaningful knowledge and gain rich experiences at an accelerated pace. By working collaboratively with smart, ambitious, multi-talented, genuine and hardworking colleagues, you will build meaningful, deep and enduring relationships that will serve you well throughout your career, regardless of your chosen path. In addition, our unique environment provides exposure to and engagement with accomplished and influential industry leaders who serve on their respective association's board of directors or committees.
Our people make a meaningful difference in a wide range of diverse industries and professions, helping our client organizations achieve their missions and generate more opportunities for their stakeholders. For the trade and professional associations they serve, our people advocate for businesses and industries, help create and protect jobs, and increase product and workplace safety. Through the healthcare and scientific associations and societies they support, our people help enhance patient outcomes and advance professions and new discoveries that save and improve lives. And in their work with technology user communities and associations, our people help increase the reach and impact of high-tech solutions that are changing the ways people, businesses and future generations operate, interact and achieve new successes.
In addition, as a 100 percent employee-owned company, SmithBucklin offers all of our people – regardless of position or compensation – an equal chance to experience the fulfillment and reap the benefits of ownership. As owners, our employees control the destiny of SmithBucklin and are unified in the goal of building a great, enduring company.
About Global Inventures, Inc.
Founded in 1992 as Interprise Ventures, Global Inventures, Inc. offers association management services, produces conferences, and provides specialized consulting. Since 1993, we have helped build 17 associations focused around technology initiatives. Each was created from a "blank sheet of paper" and designed to meet the particular requirements of their founders and membership. Currently, our associations are centered around Communications Infrastructures, Broadband Enterprise and Home Networking, and Web Applications.
We use our vast array of experience and access to the more than 1,000 technology, healthcare, and gaming firms involved in our associations around the world to help our clients develop and prosper.
Today, Global Inventures Inc. employs 35 people and is headquartered in San Ramon, California, with an additional office in Portland, Oregon. We are privately held, self-financed, and debt- and investor- free.
About SmithBucklin
SmithBucklin is the association management and services company more organizations turn to than any other. Our mission is to achieve the missions of the client organizations we serve and provide uncompromised stewardship for their long-term prosperity. SmithBucklin offers full-service management and outsourced services to trade associations, professional societies, technology user communities, industry consortia, charitable organizations, corporations and government institutes. Founded in 1949, SmithBucklin has offices in Chicago, Washington D.C., Old Lyme, Conn., St. Louis, Bethesda, Md., and San Ramon, Calif., and delivers seamless association and event management services worldwide. The company is 100 percent employee-owned. For more information, please visit www.smithbucklin.com or call 1-800-539-9740.
Equal Employment Opportunity
At SmithBucklin Corporation, Equal Employment Opportunity is our commitment and goal. All qualified candidates will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other protected status designated by federal, state or local law. Applicants are encouraged to confidentially self-identify when applying. Employment is contingent upon successful completion of a reference and background investigation based on position.
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