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Robert Half is seeking a Time/Expense Specialist II to be part of the Time Expense team. The team is responsible for the execution of daily activities relating to Time Expense Entry. This process entails entering approved and verified data, sending batches to the interface, executing various reports to assess the status of outstanding items as well as reporting system issues to technical support as needed.
Specific responsibilities include:
•Responsible for the prompt, precise and accurate processing of 3rd party and RH contractor time expense information into the ERP including.
•Set up or validate the 3rd party contractor vendor profile, RH contractor record, and associated project information. Monitor for changes and maintain integrity of contractor files.
•Review 3rd party contractor invoices and supporting documentation for completeness, accuracy, and compliance with policies. Obtain any required missing information and resolves any discrepancies.
•Obtain engagement management approval for processing.
•Enter the 3rd party contract invoice and RH contractor Staffing PSoft activity report time and expense information to the associated project(s) in the ERP.
•Prepare 3rd party contractor invoice check or wire payment requests and routes to Corporate AP for payment.
•Responsible for the prompt, precise and accurate processing of employee prior period time adjustments (PPA���s). Review PPA���s for reasonableness and approval. Obtain any required missing information and resolves any discrepancies.
•Supports T&E Specialist I during periods of high volume as necessary.
•Obtain employee consent for payroll deductions of unallowed or unsupported expenses over 60 days aged, and process the deductions. Escalate issues to management as needed.
•Processes RH Government division weekly payroll for 25+ temporary employees which includes: validate temp timesheets in Deltek T&E, import them into Costpoint, process and post the labor and exporting pay information to ADP.
•Responsible for processing of project expenses received from AP.
•Adhere to defined Sarbanes-Oxley controls.
•Review period-end system queries for data entry errors and correct or escalate as necessary.
•Responsible for meeting period end, month end and quarter end deadlines.
•Print team email box requests for time and expense adjustments for their region. Confirm supporting information is complete.
•Pull and compile quarterly audit samples.
•Communicate with customers to resolve any discrepancies.
•Maintain relationships with external and internal organizational units. Develop relationships with the front and back office personnel.
•Provide requested information for issue identification and problem resolution.
Qualifications:
•High School diploma or equivalent (such as GED) required. AA degree with Accounting emphasis or advanced degree a plus.
•Without diploma, 4+ years' relevant accounting operations experience in a high volume processing environment.
•With a degree, 2+ years' accounting operations experience in a high volume processing environment a plus.
•Proficient in Microsoft applications (PowerPoint, Excel, Word, Outlook).
•Strong understanding of payroll systems required.
•Demonstrate an in-depth knowledge of ERP, company policies, procedures, organization and controls to insure the accuracy of time entry processing.
•Understand the policies, procedures, organization and controls and Sarbanes-Oxley requirements.
•Ability to build partnerships.
•Proven track record of meeting established deadlines.
•Team building skills and able to work with diverse staff.
•Quality oriented.
•Ability to understand and operate in an environment with regulatory/compliance requirements.
Specific responsibilities include:
•Responsible for the prompt, precise and accurate processing of 3rd party and RH contractor time expense information into the ERP including.
•Set up or validate the 3rd party contractor vendor profile, RH contractor record, and associated project information. Monitor for changes and maintain integrity of contractor files.
•Review 3rd party contractor invoices and supporting documentation for completeness, accuracy, and compliance with policies. Obtain any required missing information and resolves any discrepancies.
•Obtain engagement management approval for processing.
•Enter the 3rd party contract invoice and RH contractor Staffing PSoft activity report time and expense information to the associated project(s) in the ERP.
•Prepare 3rd party contractor invoice check or wire payment requests and routes to Corporate AP for payment.
•Responsible for the prompt, precise and accurate processing of employee prior period time adjustments (PPA���s). Review PPA���s for reasonableness and approval. Obtain any required missing information and resolves any discrepancies.
•Supports T&E Specialist I during periods of high volume as necessary.
•Obtain employee consent for payroll deductions of unallowed or unsupported expenses over 60 days aged, and process the deductions. Escalate issues to management as needed.
•Processes RH Government division weekly payroll for 25+ temporary employees which includes: validate temp timesheets in Deltek T&E, import them into Costpoint, process and post the labor and exporting pay information to ADP.
•Responsible for processing of project expenses received from AP.
•Adhere to defined Sarbanes-Oxley controls.
•Review period-end system queries for data entry errors and correct or escalate as necessary.
•Responsible for meeting period end, month end and quarter end deadlines.
•Print team email box requests for time and expense adjustments for their region. Confirm supporting information is complete.
•Pull and compile quarterly audit samples.
•Communicate with customers to resolve any discrepancies.
•Maintain relationships with external and internal organizational units. Develop relationships with the front and back office personnel.
•Provide requested information for issue identification and problem resolution.
Qualifications:
•High School diploma or equivalent (such as GED) required. AA degree with Accounting emphasis or advanced degree a plus.
•Without diploma, 4+ years' relevant accounting operations experience in a high volume processing environment.
•With a degree, 2+ years' accounting operations experience in a high volume processing environment a plus.
•Proficient in Microsoft applications (PowerPoint, Excel, Word, Outlook).
•Strong understanding of payroll systems required.
•Demonstrate an in-depth knowledge of ERP, company policies, procedures, organization and controls to insure the accuracy of time entry processing.
•Understand the policies, procedures, organization and controls and Sarbanes-Oxley requirements.
•Ability to build partnerships.
•Proven track record of meeting established deadlines.
•Team building skills and able to work with diverse staff.
•Quality oriented.
•Ability to understand and operate in an environment with regulatory/compliance requirements.
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