Please direct your responses to: julie@nextlevelstrategies.net
AR/AP/Payroll Specialist Needed At Rapidly Growing Company!
Doorman Property Management, a comprehensive apartment and HOA management company, is looking for an AR/AP/Payroll Specialist to join its growing team. Doorman Property Management is modernizing the traditional approach to real estate management by bringing the amenities of luxury living and technology to a variety of property types in the San Francisco Bay Area.
This position will be responsible for all aspects of Construction accounting, time and materials tracking, Accounts Payable, Accounts Receivable, and Payroll processes.
Our ideal candidate loves to multi-task, enjoys managing a variety of responsibilities and has a strong knowledge of accounting principles and financial concepts, AR/AP, payroll and Quickbooks skills. This position is responsible for overseeing all accounting and payroll activities as well as other responsibilities such as sharing in the office management and administrative support of the Doorman Property Management Team.
Job Responsibilities (A full job description can be emailed to candidates upon request):
General Accounting and Bookkeeping – 20%
Work with the senior accountant to refine accounting policies and procedures. Review existing accounting software and analyze possible options. Issue resolution including compiling supporting documentation as needed. Prepare monthly bank reconciliations and miscellaneous account reconciliations to accomplish month-end close. Assess the need for period-end accruals, determines the need for adjustments to amortization schedules and true-ups of previous estimates. Prepare any additional materials required by the clients. Draft and review detailed reconciliation files on balance sheet accounts to ensure the accuracy and completeness of the financial records. Draft required bank reports and documentation to support outstanding loans. Prepare accounting schedules and respond to information inquiries. General Ledger maintenance and payments. Assist with coordination of financial statements – daily, weekly, monthly, quarterly, annually – whatever is required by the clients. Track, review, and record capital equipment. Journal entries, preparation of schedules and other analytical reports as requested. Budgeting.
Accounts Payable – 35%
Administer all facets of the Accounts Payable Function in Quickbooks. Complete credit applications for new outside vendors. Monitor credit limits and work with outside vendors to increase limits where required. Perform accounts payable responsibilities for clients, including twice weekly check runs, weekly payroll, vendor communication, and job costing. Perform all necessary AP upfront/processing work including matching invoices with receipt for goods, reconciling statements and resolving issues with vendors. Post and track invoices and payments.
Accounts Receivable – 25%
Administer all facets of the Accounts Receivable Function.
Record sales in QuickBooks. Make a daily backup of all accounting records. Coordinate any changes to the general ledger account structure, add new accounts, etc.
Payroll – 10%
Administer all facets of the Payroll Function. Track and record vacation liability. Coordinate all payroll changes (new employees, salary changes, deduction changes, etc.) with outside payroll processors. Payroll Calculations
Admin – 10%
Plan, prioritize, and organize diversified workload; recommend changes in office practices or procedures. Proofread copy for spelling, grammar, and layout, making appropriate changes.
Share in responsibility for mail, filing, reception, errand running and general administrative support.
We offer a friendly, comfortable business environment with compensation of up to $19.00 per hour plus benefits. This position is full-time, Monday through Friday, on Lombard Street in San Francisco. If you are the perfect candidate, you will have the following skills and abilities:
Qualifications:
• 2-4 years of general accounting and administrative background. Background should include word-processing; preparation of spreadsheets, graphs and charts.
• Skills: Quickbooks Pro – advanced (minimum of 3-5 years); MS Office: Strong Outlook, Word, Excel, Power Point; Common payroll systems such as Paychex and ADP.
• Superior attention to detail, and ability to establish schedules, problem solve, determine priorities and meet critical deadlines.
• Excellent verbal, interpersonal and written (spelling and grammar) communication skills.
• Must be proactive, self-directing, entrepreneurial and project oriented.
• Strong team player with ability to work well in groups and a small business environment.
• Personality: upbeat, high integrity, takes initiative, dependable, takes pride in work.
• Professional appearance and demeanor.
• Must be able to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
• Great analytical, planning, multi-tasking and organizational skills and a drive for neatness.
• Ability to maintain a flexible attitude and approach towards assignments and successfully operate under ambiguous guidelines in a changing environment.
• Must have valid driver's license and car insurance.
• Possess a high school diploma or equivalent (GED); a college degree is preferred.
Please read the qualifications for this position carefully. The successful applicant will have to get up to speed quickly and therefore, we will only consider those who meet all the criteria listed above. Qualified candidates, please submit your resume with a cover letter to be considered. No phone calls please!
We are an equal opportunity employer and welcome diversity in the workplace.
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