You are a stellar Executive Assistant with a skillset that is highly organized, proactive, diplomatic, strategic, tactful, confidential, and discreet at all times, and are expert in the MS Office Suite. You engage in problem-solving and trouble-shooting behavior consistently while focusing on obtaining results with a strong customer service orientation. You want to work in an exciting high growth company that is making a real difference in the world. You are looking for a company with integrity that cares about its employees.
This position reports to the Senior Vice-President & CFO. You enjoy working proactively with the CFO to manage a very busy schedule and anticipate the CFO's needs. You want to assist the CFO in supporting our results-focused and collaborative team of Legal, Accounting and Finance professionals.
CPP's corporate culture is results-focused, cross-functional and committed to the professional development of all employees. We view our employees as a key asset. We have a strong customer-focused approach and align our work to enable CPP's strategic plan. We consistently look for ways to grow professionally and improve our processes to better serve the organization.
You will have primary responsibility for:
• Providing administrative support to the CFO, including managing calendaring, meeting schedules, arranging travel, preparing expense reports, monitoring incoming mail & email
• Assisting with large projects including, annual budget, annual financial statements, annual audits, annual report, preparation for Executive Management Team (EMT) meetings, and company conferences and meetings.
• Tracking action items and deliverables for CFO and proactively schedule the CFO's time required to address them.
• Serving as liaison for the CFO with other executives and staff.
• Coordinating with Executive Assistants to the CEO to arrange meetings and phone conferences that meet EMT's needs, including catering and taking of meeting minutes.
• Cross-training with Executive Assistants to the CEO to provide mutual backup on key job responsibilities.
• Attending meetings as needed, and prepare appropriate meeting notes and minutes.
• Acting as key initial contact for all shareholder communications, to support the CFO and CEO in their efforts to sustain excellent shareholder relations.
• Developing, managing and is accountable for the shareholder cost center budget.
• Working with CFO and/or Corporate Secretary to create and implement processes necessary to ensure that CPP complies with shareholder recordkeeping standards.
• Shareholder recordkeeping, including seeking approval for and processing all shareholder transactions.
• Coordinating with outside insurance broker to administer business insurance policies, evaluate pricing, ensure adequate global coverage, and managing the purchase of policies for CPP and all of its domestic and international subsidiaries; providing analyses and recommendations to CFO for evaluation and decisions.
• Tracking insurance policy terms and coverage and ensuring that desired policies are renewed in a timely manner.
• Identifying insurable risks and recommend proper levels of insurance to Company to cover those risks.
• Managing day-to-day relationship with insurance broker, and relationships with insurance service providers, when necessary.
• Supporting CFO's work with the Board of Directors, Audit Committee and Retirement Benefit Plans Committee.
You have:
• Minimum of five to eight years of experience as Executive Assistant to executive officers, ideally with specific expertise in all areas of this job description.
• Strong knowledge of computer software, including, but not limited to MS Outlook, Word, PowerPoint, & Excel.
• Excellent grammar, spelling, writing, and speaking skills.
• Professional telephone manner with a strong customer service focus.
• Excellent interpersonal skills; sensitivity to needs of others.
• Demonstrated ability to prioritize multiple competing requests as well as creating plans for achieving objectives.
• Proven time management and organizational skills.
• Basic knowledge of insurance markets and products a plus.
If you would like to make a significant contribution to CPP's business goals and join a team of accounting professionals who are passionate about CPP's products, team collaboration and achievement, and professional excellence, please email your resume to:
Nicole Trapasso, Division Director, Human Resources/OD
CPP, Inc.
Mountain View, California
E-Mail: careers@cpp.com
In the interest of time,
your cover letter, resume & salary history MUST be included
for your candidacy to be advanced
Myers-Briggs Type Indicator and MBTI are trademarks or registered trademarks of the MBTI Trust, Inc. in the United States and other countries. Strong Interest Inventory is a registered trademark and the CPP logo is a trademark of CPP, Inc.
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