Robert Half International is currently seeking an Executive Administrative Assistant II to join the Corporate Marketing Department. This is a full time opportunity supporting a Vice President and Sr. Director within the Corporate Marketing Department. Responsibilities include, but not limited to:
• Assist in all aspects of marketing budget management, including building reports in Excel, preparing monthly and quarterly budget summaries, tracking spend, data entry into budget sheets, etc.
• Monitor budgets and accounts payable charges, including research and reallocations as needed
• Process expense reports and invoices, and ensuring proper coding; handling accruals, amortizations
• Data entry into budget spreadsheets, creating purchase requests as needed
• Answering and screening incoming calls, requests, email and correspondence; directing individuals as needed and responding appropriately
• Creating and managing correspondence, meeting materials, emails, meeting notes.
• Managing calendar for multiple individuals while managing a group calendar of time off requests
• Assisting with a variety of projects including performance reviews, job descriptions, compensation grids, mailings, preparing binders, internet research, etc.
• Arranging travel and all travel prep for entire team, booking tickets and hotels, arranging off site meetings and team building functions
• Assist with various special marketing projects, as needed
Qualifications:
• Bachelor's degree or equivalent work experience required
• 5+ years administrative support experience with 2+ years experience supporting at the Sr Director level
• Strong Microsoft Word, PowerPoint, and advanced Excel; Intermediate MS Outlook experience
• Visio and Adobe Acrobat Professional experience preferred
• Able to independently assess, prioritize and direct activities in response to requests
• Able to follow-up and ensure resolution using knowledge of company policies and procedures
• Must be organized and detail oriented
• Must be able to change direction and priorities on a moment's notice
• Can work independently, but must also be able to work collaboratively with other teams
• Self starter and self directed – can search for answer to questions/issues that arise on own without a lot of direction
Robert Half International Inc. is an Equal Opportunity Employer.
You may apply for this position online, mail or in person.
• By mail: Please mail your cover letter and resume to:
Corporate Staffing
Robert Half International Inc.
2613 Camino Ramon
San Ramon, CA 94583-9128
• In person: Please visit us at the above address and request an application from the receptionist. Applications will be accepted Monday – Friday, 8 – 11a.m. and 1 – 5 p.m.
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