Please direct your responses to: ndavidson@proofpoint.com
Administrative Assistant - Sunnyvale, CA
Proofpoint is looking for an Administrative Assistant supporting the EVP of WW Field Operations and his Worldwide Field operations direct reports (NA, International and Inside Sales). This is a busy role where each day can bring a new set of objectives, priorities and demands. This is a demanding and fast moving position that requires someone who is able to exercise discretion, good judgment and initiative. The successful candidate will work at all levels in the organization, interfacing regularly with management and with external constituencies on a broad variety of issues. The successful candidate will be self-motivated, quick-thinking, flexible and be able to juggle multiple and diverse responsibilities with a strong emphasis on organization and an unwavering attention to detail at all times.
Responsibilities include:
-Extensive scheduling and calendar management which includes prioritizing in a constant state of change while maintaining attention to detail
-Manages time, paper, phones, remote conferencing, and electronic communications effectively
-May design general correspondence, memos, charts, tables, graphs, etc.
-Help with typing/formatting PowerPoint presentations
-Arranges travel, transportation and hotel accommodations for executives and other employees.
-Processes expense reports for payment
-Organizes lunches, dinners, and helps to plan and coordinate company events
-Demonstrating independent judgment and strong problem-solving skills as they apply to situations in the job
-Contact customers to coordinate meetings and send out email communications
-Handle logistics for company and sales meetings
Requirements:
-BA/BS degree or equivalent preferred
-At least 3 years in an administrative support role in a hi-tech company with direct experience supporting a Sales organization
-High level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy in high pressure and demanding situations
-Flexible work hours to support global team
-Dynamic, outgoing personality along with a very positive attitude and desire to provide excellent support
-Ability to interface well with all departments at all levels both internally and externally, and represent the executives and company in a highly professional manner
-Ability to work with the appropriate sense of urgency and have a drive for results
-Highly self motivated, persistent, dependable and independent
-Ability to shift priorities as required to meet and exceed expectations. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing individuals, tasks and demands
-Consistently available during core hours and from time to time on-call off hours
-Excellent verbal and written communication skills, project management, organization, prioritization and follow-up skills required
-Must have strong knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software. (MSWord, Excel, Access, PowerPoint, MS Outlook)
Proofpoint, Inc. helps the largest and most successful companies in the world protect and govern their most sensitive data. Founded in 2002 by the former CTO of Netscape and headquartered in Sunnyvale, CA, Proofpoint is funded by top Silicon Valley investors, including Benchmark Capital and Mohr Davidow Ventures.
Proofpoint offers a full benefit package including 3 weeks vacation and stock.
Proofpoint is an equal opportunity employer and does not unlawfully discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin ancestry, age, medical condition, disability, veteran status, marital status, or other prohibited factors under applicable federal, state, and local laws.
Please note that Proofpoint does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Services Agreement, Proofpoint will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Proofpoint explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.
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