Please direct your responses to: sfernandez@book.com
Executive Admin
We are looking for an experienced Executive Admin to support two Vice Presidents, each supporting different teams. The role will be to manage their schedules, meeting requests, assist with events, and help support any other activities they deem necessary.
Duties:
- Heavy travel and meeting coordination
- Creating itineraries for meetings and travel
- Heavy use of Office Suite, including PowerPoint
- Assisting with event planning
- Proofreading documents
- Filing, organizing and updating files and documents
- Working with all members of executive team as needed
- Working on expense reports, budgets
- Other project as needed/assigned
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Ownership of executive calendars including meeting coordination, logistics and event planning
- Ability to take initiative, anticipate needs and coordinate extended groups and teams
- Proactive with the ability to complete independent projects
- Ability to plan and coordinate complex domestic and international travel
- Manage and track purchase orders
Requirements:
- Extremely strong work ethic
- Strong multi-tasking skills
- Excellent communication and organizational skills
- A strong EA background with excellent references from previous bosses
- At least 5+ years of high level EA experience
- A love for the job and a passion for being an assistant
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